Privacy policy.

Effective Date: 8 July 2025
Jurisdiction: England and Wales

Section 1: Introduction

Voltaire Philanthropy Consultancy (“we”, “our”, “us”) is committed to respecting your privacy and protecting your personal data. This policy sets out how we handle your data in compliance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

 

Section 2: Who We Are

We are a UK-based consultancy advising individuals, organisations, and institutions in the philanthropic, cultural, and ESG sectors. We are the data controller for any personal data we collect.

 

For any questions about this policy or how your data is used, please contact us at:
hello@voltairephilanthropy.org

 

Section 3: What We Collect

We collect the following types of data:

 

  • Contact details: name, email address, organisation, job title

     

  • Professional information: interests, affiliations, communications

     

  • Technical data: IP address, browser type, device, site usage

     

We do not routinely collect special category data (e.g. race, health, political or religious views), unless you voluntarily provide it for the purposes of anonymised diversity monitoring or specific programme involvement, and only with your explicit consent.

 

Section 4: How We Collect It

  • Directly from you via forms, email, phone, or meetings

     

  • Automatically through our website (cookies and analytics)

     

  • From public sources (e.g. company websites, LinkedIn)

     

Section 5: Legal Bases for Processing

We rely on the following lawful bases:

 

  • Consent: for newsletters, events, or anonymised DEI monitoring

     

  • Contract: where necessary to deliver services

     

  • Legitimate interests: to run our consultancy and understand our audience

     

  • Legal obligation: to comply with regulatory requirements

     

Section 6: How We Use Your Data

  • To provide and manage services

     

  • To communicate with you professionally

     

  • To invite you to events or updates (with opt-out)

     

  • To run analytics on website performance and engagement

     

  • To comply with our legal duties

     

We do not use your data for automated decision-making or profiling, nor do we sell or rent your data.

 

Section 7: Sharing Your Data

We may share your data with:

 

  • Service providers (e.g. Mailchimp, Zoom, Google Analytics) under strict confidentiality

     

  • Legal or regulatory bodies if required
    We ensure all third-party processors meet UK GDPR standards.

     

Section 8: International Transfers

Data is generally stored in the UK or EEA. If transferred outside, we ensure appropriate safeguards such as adequacy decisions or Standard Contractual Clauses.

 

Section 9: Data Security

We implement appropriate technical and organisational measures to protect your data, including access control, encryption, staff training, and regular policy reviews.

 

Section 10: Data Retention

We retain data only as long as necessary:

 

  • Legal and financial records: up to 7 years

     

  • Marketing consent: up to 2 years after last contact unless renewed

     

  • Programme participation: duration of the programme plus one year
    After expiry, data is securely deleted or anonymised.

     

Section 11: Your Rights

You have rights under UK GDPR, including:

 

  • Access to your data

     

  • Rectification

     

  • Erasure (right to be forgotten)

     

  • Restriction of processing

     

  • Objection

     

  • Data portability

     

  • Withdrawal of consent

     

  • Lodging a complaint with the ICO: https://ico.org.uk

     

To exercise any of these rights, email hello@voltairephilanthropy.org.

 

Section 12: Cookies

Our website uses cookies for performance and analytics. You can manage non-essential cookies through our cookie banner. For details, see our Cookie Policy.

 

Section 13: Children

We do not provide services to or knowingly collect data from individuals under 16.

 

Section 14: Changes to This Policy

This policy was last reviewed on 8 July 2025 and is reviewed regularly, at least annually, or whenever required by legal, regulatory, or operational changes. Any updates will be posted clearly on our website with a revised effective date.

 

Section 15: Governing Law

This policy and any related disputes are governed by the laws of England and Wales. Any legal action shall be brought in the courts of England and Wales.